We have email provided by MXroute, on an annual $15 plan (needs to be renewed). Mailboxes can be set up using MXRouteDirectAdmin
These can be made where it would be useful to have a record of old emails when handing over, as well as where a 'Send As' function is needed. Current mailboxes include tech, treasurers, and exec
The easiest way to send mail as an email is to login to one of the mxroute provided ones (usernames and passwords on vaultwarden):
For people unaware, there are three protocols involved in emails:
Mailboxes can be added to an email client directly using IMAP. Here are the instructions for adding treasurer@uwcs.co.uk to the Outlook Android app (replace treasurer as needed)
treasurer@uwcs.co.ukpixel.mxrouting.net, with ports 993 and 465 respectively for SSL.While direct IMAP access is recommended where sharing accounts (such as adding it to a mobile app, or using webmail), to keep track of replies and such, a mailbox can be added to a Gmail account instead. The following instructions use treasurer@uwcs.co.uk, replace as needed.
NOTE: This is now not recommended. If you need to send email, please sign into the relevant inbox using your mail client or the online interface - credentials for these should be Vaultwarden, otherwise ping the Tech Team.
treasurer@uwcs.co.uk. Make sure the treat as alias box is tickedpixel.mxrouting.net, port 587. Username is treasurer@uwcs.co.uk, password in vaultwardenEmails can be received via forwarding, but this will cause SPF checks to fail. For greater reliability, grab them from mailbox to Gmail directly.
treasurer@uwcs.co.ukpixel.mxrouting.net, port 995. Username is treasurer@uwcs.co.uk, password in vaultwarden. Enable SSL. Make sure the leave copy of message on server box is tickedThis is the easiest way to get emails to people. Just ask them for a chosen email (likely to get spam!). Config is on MXroute DirectAdmin. If there is a mailbox and forwarder on the same address, the mail will go to both.
Some services are currently set up to use SendGrid instead for transactional email. This has its own DKIM and SPF records CNAMEed to SendGrid. This operates independently from MXroute.
Known users of SendGrid: